Role: Executive - Billing
Experience Range: 3 - 7 years
Location: Bangalore
Job Summary: The GRN/SRN Billing Executive is responsible for the accurate and timely checking, validation, and booking of vendor/service invoices, ensuring compliance with project and financial controls. The role centers on processing Goods Received Notes (GRN), Service Received Notes (SRN), invoicing, ERP transactions, and periodic reconciliations for interior fit-out projects, supporting transparent and audit-ready billing processes.
Key Responsibilities:
Invoice Checking & Processing
Review vendor and subcontractor invoices for alignment with GRN/SRN, purchase orders, and contracts.
Validate all supporting documentation (delivery challans, measurement sheets, service reports) prior to invoice processing.
Flag discrepancies or incomplete documentation to the Billing Manager and coordinate resolution with vendors and site teams.
ERP Tools & Booking
Book validated invoices, GRNs, and SRNs in the company’s ERP or billing system, following all data entry and process standards.
Maintain up-to-date records in the ERP, ensuring all transactions are linked to relevant projects, cost centers, and accounts.
Run routine checks to confirm the accuracy and completeness of information entered in the system.
GRN/SRN Management
Track, organize, and file all GRN and SRN documents, ensuring each invoice is matched with proper receipt notes.
Liaise with warehouse, procurement, and site teams to resolve GRN/SRN discrepancies or missing entries.
Account Reconciliations
Assist in periodic reconciliation of vendor ledgers, accounts payable, and inventory records related to GRN/SRN and invoicing.
Prepare summary reports on unmatched or disputed invoices and coordinate the resolution process with relevant teams.
Support the Billing Manager in preparing reconciliation statements for audits and management review.
Compliance & Documentation
Ensure strict adherence to internal controls, company SOPs, and statutory requirements for invoice/GRN/SRN management.
Maintain digital and paper records that are audit-ready, well-organized, and easily retrievable.
Support GST, TDS, and tax-related documentation as required.
Reporting & Coordination
Generate weekly/monthly summaries on invoice status, pending bills, GRN/SRN movements, and reconciliation issues.
Communicate proactively with vendors and internal teams to speed up resolution of billing queries and documentation corrections.
Qualifications and Skills:
Bachelor’s degree in Commerce, Accounting, Business Administration, or a related field.
2–5 years’ experience in billing, accounts, or finance roles (preferably in construction/interior fit-out).
Proficient with ERP/accounting software (SAP, Oracle, Tally, or similar).
Strong working knowledge of GRN/SRN workflows, invoice processing, and basic financial reconciliation.
Key Competencies:
Invoice validation and documentation
ERP billing/booking knowledge
Understanding of GRN/SRN and inventory controls
Reconciliation and basic accounting
MS Excel and data management
Communication and coordination
Attention to detail and process discipline
Collaboration and communication: Proactive monitoring and collaboration with team members and internal departments are necessary to guarantee seamless operations at the centre.
How the role Interact with other teams or Individuals: Ensure effective communication and coordination between different cross functional teams to align the accounts and finance function with overall business goals.
