Role: Billing Manager
Experience Range: 7+ years
Location: Bangalore
Job Summary: The Billing Manager is accountable for all billing and invoicing functions, management of GRN (Goods Received Note) and SRN (Service Received Note) processes, and end-to-end reconciliation of ledgers for interior fit-out projects. This position ensures accurate validation of project inputs/outputs, timely vendor/client billing, and robust controls over payments and documentation in alignment with project timelines and audit standards.
Key Responsibilities:
Billing & Invoicing
- Prepare, verify, and process all client and subcontractor bills for interior fit-out projects ensuring alignment with contractual terms, BOQ, and site execution status.
- Certify interim and final bills as per project schedules after validating supporting documents (measurement sheets, GRN/SRN, and site completion records)
- Coordinate with the procurement and project teams for accurate billing of goods and services received.
GRN & SRN Management
- Oversee and validate GRN (Goods Received Note) and SRN (Service Received Note) entries for all project procurements and services.
- Ensure all GRN/SRN are systematically matched with purchase orders, delivery challans, and invoices before bill processing
- Maintain a digital/physical register of GRN and SRN, regularly reconciling against inventory and service records.
Ledger Reconciliation
- Perform regular reconciliation of billing-related accounts with the general ledger, including but not limited to vendor and client accounts, advances, and retentions.
- Track and resolve discrepancies between invoice records, GRN/SRN entries, actual stock/services received, and ledger balances
- Generate periodic reconciliation and exception reports for management review and audit compliance.
Payment Processing & Coordination
- Liaise with finance to ensure timely, accurate vendor/client payments as per agreed terms.
- Prepare payment recommendations based on certified bills and updated GRN/SRN and ledger entries.
- Support cash flow planning via accurate tracking of billing schedules and payment cycles.
Documentation & Compliance
- Maintain and secure all billing, GRN, SRN, and ledger documents as per audit requirements.
- Develop and update standard SOPs for billing, GRN/SRN management, and reconciliation processes.
- Ensure adherence to company, statutory, and regulatory standards for documentation and data integrity.
Analysis & Reporting
- Create and share periodic billing metrics, outstanding reports, ledger reconciliation statements, and aging analyses.
- Identify process gaps and recommend improvements to reduce discrepancies, delays, or revenue leakage.
Required Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- 7+ years of experience in billing, invoicing, or accounts roles, preferably in interior fit-out or construction environments.
- Proficient in MS Excel and accounting/billing software; experience with ERP and digital documentation systems preferred.
- Strong understanding of GRN/SRN processes, ledger reconciliation, and project documentation standards.
Key Skills
- Advanced billing and reconciliation practices
- Understanding of GRN/SRN workflows
- General ledger operations and audit controls
- Data management and analytical reporting
- Vendor/client communication and collaboration
- High attention to detail, organization, and process discipline
Exclusions
- No authority for direct payments or site execution management.
- Not accountable for procurement strategy or contract negotiations.
- Does not handle non-project (Opex) billing outside the CapEx/project billing scope.
This position is central to maintaining financial discipline, safeguarding against discrepancies, and ensuring workflow integrity in billing, inventory documentation, and ledger management for interior fit-out projects
Collaboration and communication: Proactive monitoring and collaboration with team members and internal departments are necessary to guarantee seamless operations at the centre.
How the role Interact with other teams or Individuals: Ensure effective communication and coordination between different cross functional teams to align the accounts and finance function with overall business goals.
